ZBB Training

The following campus sessions have been scheduled to assist content experts in completing the evaluations for the programs on your campus.  Reinhard Weglarz will lead these sessions which will be a small part presentation and large part Q&A.

All sessions will be from 2-3 p.m.

  • Longview, Monday, January 23, Mel Aytes Education Center
  • Blue River, Tuesday, January 24, EC110
  • Maple Woods, Wednesday, January 25, Arbor Room, MW Campus Center, Room 110
  • Penn Valley and Administrative Center, Friday, January 27, EC0019
  • Business and Technology, Monday, January 30, CC248/249

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Below is an outline of the information presentated at the ZBB Campus Trainings. To view a video of each section, click here.

Content Expert Training – Completing the program evaluation (PowerPoint Ouline)Agenda

  • What is ZBB
  • Why ZBB
  • The Process
  • Review Evaluation Criteria
  • Questions

What is ZBB?

  • It is an alternative approach to budgeting used mostly by government and non-profit sectors.  Under ZBB you are required to justify all budget expenditures.  It is ranking system of programs against one another as it relates to MCC’s guiding principles.

Why ZBB?

  • Strategically allocate our resources to maximize student success
  • Raise our academic profile
  • Create financial stability
  • Position MCC for growth

The ZBB Process at MCC

  • Approximately 250 programs in total

Academic programs & Administrative programs

Multiplied by the number of locations with the program

  • Beta programs at MCC are sociology at LV and MW, benefits and recruiting in HR and radiologic  technology and nursing at HSI
  • Now – Program review teams are formed with approximately 25-30 people
  • Nov-Feb 29th 2012– Program content experts are assigned to complete the program evaluation and submit to the Academic and Administrative review teams
  • Mar-May 31st – Academic and Administrative program review teams review and rank each program. Reviews/Recommendations are then sent to the BRT
  • June – July – The BRT reviews the recommendations, requests clarity, as necessary, and submits the review to the Cabinet.
  • August – The Cabinet does one final review finalizes recommendations.
  • Sep-Nov – The Chancellor has the final approval and then the finance team overlays the budget to the ZBB plans.
  • December – The new ZBB budget goes to the board for approval in December 2012.

Examine

  • History
  • Present
  • Recent Changes
  • Future

Evaluation Criteria

Criterion 1:  History, Development And Expectations

  • Original Purpose
  • Historical Change In Purpose
  • Anticipated Future Changes
  • Goals
  • Functions

Criterion 2:  External Demand

  • Key Users
  • Measurements
  • Anticipated Change In Demand
  • Course Schedule And Program Demand – Academic Only
  • Enrollment Data Template – Academic Only

Criterion 3:  Internal Demand

  • Interaction With Other Programs
  • Service Overlap
  • Other Institution Dependencies– Academic Only

Criterion 4:  Program Inputs

  • Training And Knowledge
  • Facilities/Equipment/Technology

Criterion 5:  Program Outputs

  • Accomplishments
  • Measurements
  • Faculty Reviews – IR Can Provide
  • Enrollment Data Template – Academic Only

Criterion 6:  Size, Scope And Productivity

  • Created Efficiencies
  • Org Chart – Reflective Of FY2011
  • How many people served

Criterion 7:  Revenues And Expenses

  • Financial Data Collection Form

FY2009, FY2010, FY2011

General Ledger Expense Amounts By Deptid Provided

Calculated Tuition/Revenue To Be Provided

Revenue/Expense Can Be Split Across Programs

Employees Paid To The Deptid Available Online

Additional Information On Salaries/Benefits Can Be Provided By HR (See Handout For Process)

  • Include Upcoming Purchases/Expenses

Criterion 8:  Impact, Justification, Essentiality

  • Program Relation To ZBB Guiding Principles And Strategic Plan/Mission
  • Relation To Other Programs

Criterion 9:  Opportunity Analysis – Operational

  • Automation, Outsourcing, Consolidation, Etc.
  • Possible Additional Revenue?
  • Possible Cost Savings?

Criterion 10:  Opportunity Analysis – Brainstorming

  • What Should The Program Be Doing?
  • Ideas To Make Program Exemplary – Provide Cost
  • Restructure? – Think Outside The Box
  • Expansion Of Services
  • Supervisor’s Comments

Submitting the Evaluation

  • Online System Created – (Available first week of December)

Metrosoft Finance System

Programs Loaded Into The System

Automatically Brings Up The Correct Template

Can Save And Return

Transparent Design

Can Only Be Updated By Content Expert

Other Handouts Available

Narrative recap of ZBB and the process, continuous WIP

Training Schedule

The ZBB Training schedule is as follows:

  • Wednesday, November 9, BR, EC110
  • Thursday, November 10,  BTC, C248/49
  • Monday, November 14, LV, CC241(Lecture Hall)
  • Tuesday, November 15, PV, EC0006
  • Wednesday, November 16, MW, Arbor Room
  • Monday, November 21, AC, PVCC0503

These meetings will be facilitated by Patricia Amick, Reinhard Weglarz and Steve Frommelt and at least two or all three will be at each training session.  All the sessions will be from 2-4 p.m..