ZBB Extended Timeline
August 15-16, 2011: ZBB introduced to officers
August 30, 2011: ZBB reviewed by officers
September 6, 2011: ZBB reviewed by officers
ZBB process applied to HR (programs within) and Sociology (LV and MW) as beta testing – to be completed by October
September 16, 2011: ZBB introduced to cabinet/BRT; request for feedback and assistance
October 3, 2011: ZBB communicated to MCC
September – October 2011: Finalize list of programs, committee chair and committee members; templates developed by finance and research and approved by officers and BRT/Cabinet
- Adjust FY 12 budget and bring to board for approval
- Board budget workshop is a presentation on ZBB
- ZBB workshops held on campuses and at the AC to explain process and offer training on filling out the templates
November 2011- February, 2012: Templates completed by program experts and submitted to committee members
March – September 2012: Committee members analyze information on programs and rate each program; full committee categorizes programs in quintiles; sends recommendations to the program review governing board
April 2012: Adjust the FY 12 budget and bring to board for approval
June 2012: Bring FY 13 budget to board for approval (revenue based, not using the current allocation model)
October – November 2012: Program review governing board (BRT) adjusts or affirms recommendations
December 2012: Cabinet accepts or adjusts recommendations.
January – March 2013: Plans, including budgets, put together for programs identified as enhance, redesign or phase out. Programs defined as maintained are put into the PeopleSoft budget.
April – May 2013: Budgets finalized for each program and put into PeopleSoft.
May 2013: Present ZBB plan with FY 14 budget to MCC
June 2013: Present ZBB plan with FY 14 budget to board
July – August 2013: Re-evaluate the ZBB process and put plans into place for building the FY 15 budget.
Tactical Timeline for ZBB: October 2011 – February 2012
October 18 In-Service presentations
October 19 MW ZBB overview
October 26 LV ZBB overview
October 28 Beta program work complete
October 31 BRT/Cabinet – final feedback on ZBB docs and share beta program work; need names of program experts to fill out templates and further expansion on program list
Week of Nov 7- 14 Program expert training sessions on each campus (afternoon for two hours – 6 in total); videotape and put on budget web site
November 28 PV ZBB overview; video tape presentation for website
Week of Jan23 – early Feb Program review teams training (combine groups for 2 hour training in afternoon); videotape and put on budget web site
February 28 Deadline for template submission by program experts to program review teams