Critical year-end accounting information

The end of the fiscal year is fast approaching and there are several important items to keep in mind to ensure all deadlines are met.

  • Remember, if the goods or services purchased were received on or before June 30, the invoice must be processed in the current year.  If the goods or services were received after June 30, the invoice will be processed in the FY2018.
  • Invoices dated June 30 or before will be processed in FY 2017.
  • Please help Accounting and Purchasing by ensuring the budget is in the appropriate account string, obtaining required approvals, submitting paperwork timely, contacting vendors about invoicing MCC promptly, and respecting the published cut off dates.

 

To allow for processing time, it is imperative that you pay close attention to the following Critical Year End Dates:

 

Date Item Description
June 16, 2017 Purchase Requisitions Last day for Purchasing to process FY 2017 requisitions.  Purchase Requisitions received after that date will be dated July 1st.
June 23, 2017 Procurement Card Purchases Last day to use procurement card for FY 2017.  Do not resume purchases until July 5th.
June 26, 2017 Rangel Distribution Purchases

(Office Supplies)

Last day to order for FY2017.  Do not resume purchases until July 5th.
July 7, 2017 Check Requests

Travel, Mileage

Vendor Invoices (PO)

Last day to submit vendor invoices, check requests, non-local travel reconciliation, and employee expense reimbursement forms for FY 2017.
July 7, 2017 Journals Last day to submit Journals to Accounting.

 

Your cooperation with these dates is a greatly appreciated!