Critical year-end accounting and purchasing information

The end of the fiscal year is fast approaching. There are several important items to keep in mind to ensure all deadlines are met and your paperwork is processed in a timely fashion.

  • Remember, if the goods or services purchased were received on or before June 30th, the invoice must be processed in the current year.  If the goods or services were received after June 30, the invoice will be processed in FY2019.
  • Invoices dated June 30th or before will be processed in FY 2018.
  • Please help Accounting and Purchasing by ensuring the budget is in the appropriate account string, obtaining required approvals, submitting paperwork timely, contacting vendors about invoicing MCC promptly, and respecting the published cut off dates.

 

To allow for processing time, it is imperative that you pay close attention to the following Critical Year End Dates:

 

Date Item Description
June 15, 2018 Purchase Requisitions Last day for Purchasing to process FY2018 requisitions.  E-Requisitions received in Purchasing after that date will be processed after July 1st.
June 22, 2018 Procurement Card Purchases Last day to use procurement card for FY2018.  Do not resume purchases until July 5th.
June 15, 2018 Rangel Distribution Purchases

(Office Supplies)

Last day to order for FY2018.  Do not resume purchases until July 1st.
July 6, 2018 Check Requests

Travel, Mileage

Vendor Invoices (PO)

Last day to submit vendor invoices, check requests, non-local travel reconciliation, and employee expense reimbursement forms for FY 2018.
July 6, 2018 Journals Last day to submit Journals to Accounting.